Office Manager- US

NextSilicon is a swiftly growing startup, headquartered in Israel, that has developed a pioneering computing architecture. We are looking for an Office Manager for our US office in Minneapolis. Your role is to organize and coordinate administrative and operational duties and office procedures, create and maintain a pleasant work environment, and ensure high levels of organizational effectiveness, communication, and safety. This is a full-time position, reporting to the Senior Global Operations Manager. As Office Manager, you will ensure the smooth running of the office and help to improve company procedures and day-to-day operations. Responsibilities include communicating with the company branches and management, greeting visitors, organizing team gatherings, scheduling meetings and appointments with operational and maintenance vendors, managing office supplies, coordinating IT support, and providing general administrative support to our employees. While you are not a receptionist, You often will serve as our company’s first point of contact for customers, suppliers, service providers, and potential hires.

• Experience in a similar role (e.g., office manager, office administrator, logistics coordinator) in a fast-growth global high-tech company
• Strong organizational management and planning skills
• A quick learner with demonstrated ability to switch among multiple tasks over the course of a single day, and to keep track of multiple concurrent assignments while completing them in a timely fashion
• Willingness to work after regular business hours or adjust work schedule as needed
• A pleasant and friendly attitude is essential, with abilities to listen and communicate effectively
• Detail-oriented and with a creative mind, able to create and improve processes and procedures
• Proficiency in Microsoft Office and Google Workspace applications
• A team player with ability to work with colleagues and managers remotely

• Organize office layout, food and refreshments, and other office functions
• Manage office health, safety, and security procedures and facilities
• Liaise with facility management vendors, including cleaning, catering, maintenance, and security services
• Order and manage office equipment, stationery, and supplies and track the inventory
• Address administrative requests (for example, equipment requisitions and purchasing, scheduling, etc.)
• Arrange transportation, accommodation, and other assistance to our traveling staff and incoming visitors
• Assist in onboarding new hires
• Assist the Senior Global Operations Manager as required